Apprentices may miss up to 18 hours (3 days) of class time without penalty for health reasons or family issues. Apprentices missing more than 18 hours (3 days) of technical training classes may have their enrolment in technical training terminated.
For the purpose of this policy each part of an hour missed from class will be recorded as one hour of missed time. Each day of missed time is equal to six hours of missed time.
Policy Rationale
- Ensures fairness and reduces the potential for unmanageable workloads for instructors.
- Guards against apprentices falling behind in their studies which may adversely affect not only the apprentice who is absent but also the class in which the apprentice is enrolled.
As many apprentices are sponsored in whole or in part while attending technical training, the expectation is there for these apprentices to complete their training. Sponsors may include:
- employers,
- trade, employer or employee organizations,
- Employment Insurance (Employment and Social Development Canada),
- grants, and
- scholarships.
Process
Training providers monitor and record attendance on an hourly basis for each apprentice attending technical training.
The attendance record for each apprentice in each class will form a part of each apprentice's student record and will be managed according to policies in effect with each training provider.
The instructor must submit to an apprenticeship officer a Special Report (copy to the apprentice) outlining the number of hours missed and the outcomes of any counselling discussions (required for special reports in response to 12 hours or 18 hours of accumulated absenteeism).
Special Reports are to be generated when absenteeism reaches the following levels:
- 6 hours (1 day)
- 12 hours (2 days)
- 18 hours (3 days)
Upon receipt of a Special Report for absenteeism, at the discretion of the apprenticeship officer, either the instructor's program head (or designate) or the apprenticeship officer will interview the apprentice:
- to discuss the consequence of continuing to miss class time (Special Report for 12 hours of absenteeism),
- to counsel the apprentice and determine the criteria for termination of enrollment if further instances occur (Special Report for 18 hours of absenteeism), and
- to terminate the enrollment of the apprentice in technical training (Special Report for 18 hours of absenteeism).
Appeals
An apprentice may appeal a decision to terminate enrolment in technical training by submitting an appeal in writing, via fax, email or hand delivery, within one business day of the date of termination.
On receipt of the appeal, the Director or Associate Director (or designate) will provide a written response to the apprentice within one business day. The decision of the Client Services Director or Associate Director is final.
During the appeal process, the apprentice is not permitted to attend the technical training class from which their enrolment has been terminated; Advanced Education will conduct the appeal process without delay.
Appeal Addresses
Appeals should be directed to the Client Services Director or Associate Director, Apprenticeship and Industry Training of the region where the training provider is located.
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Client Services Director
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Dan Gemmell Willow Park Centre, Suite 200, Floor 2
10325 Bonaventure Drive SE, Calgary, T2J 7E4
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Consequences of Termination
Termination of enrolment in apprenticeship technical training has significant consequences, including:
- loss of tuition and other related fees,
- lost wages during time spent at technical training,
- risk to their employability as some employers may not retain an employee whose enrollment in technical training was terminated,
- need to repeat technical training in order to progress in the program, and
- delayed completion and certification.
Attendance Reporting to Service Canada
Employment and Social Development Canada (ESDC) is the federal department responsible for providing temporary financial assistance for unemployed Canadians while they look for work or upgrade their skills. Service Canada delivers the program that provides the temporary financial assistance.
AIT and Service Canada share information respecting apprentices and their attendance at technical training. Each has specific responsibilities regarding reporting changes to an apprentice's training status.
Apprentice Responsibilities
Apprentices are responsible for accurate and timely reporting of any changes in their training status to Service Canada.
The normal process is for apprentices to complete biweekly reports providing information to Service Canada about their attendance at technical training.
An apprentice who chooses not to complete biweekly reports must contact Service Canada if they worked or had earnings
Failure to correctly report a change of status (withdrawal, termination, etc.) may result in Service Canada requiring repayment of any overpayment of EI funds.
